Engineer Services for Bridge Lighting Project

Agency:	Pulaski County
State:	Arkansas
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction
Posted:	Apr 19, 2024
Due:	May 9, 2024
Solicitation No:	2024-062
Publication URL:	To access bid details, please log in.

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2024-062

Issue Date: 4/19/2024

Questions Deadline: 5/1/2024 05:00 PM (CT)

Response Deadline: 5/9/2024 02:00 PM (CT)

Little Rock Advertising and Promotion Commission

Contact Information

Contact: Mr. Chris Phillips

Address: 101 S. Spring Street

Suite 400

Little Rock, AR 72201

Phone: (501) 370-3214

Email: purchasing@littlerock.com

Page 1 of 7 pages

Deadline: 5/9/2024 02:00 PM (CT)

2024-062

Event Information

Number:

2024-062

Title:

Engineer Services for Bridge Lighting Project

Type:

LRCVB - Request for Qualifications

Issue Date:

4/19/2024

Question Deadline: 5/1/2024 05:00 PM (CT)

Response Deadline: 5/9/2024 02:00 PM (CT)

Notes:

The Little Rock Advertising & Promotion Commission dba Little Rock Convention &

Visitors Bureau (“LRCVB”) is seeking an experienced firm to provide engineering

services for the lighting design and refurbishment of the Junction and Clinton

Bridges.

Contract Term is until the completion of this project.

We look forward from hearing from everyone!

Bid Attachments

Relationship_Disclosures_and_Acceptance.pdf

Relationship Disclosure and Acceptance

Download

Requested Attachments

Qualifications Response

(Attachment required)

Upload your RFQ response documentation here. Standard document formats, as well as zip files, can be uploaded.

Relationship Disclosures and Acceptance

(Attachment required)

Please download the Relationship Disclosures and Acceptance Form, located on the Attachments tab, complete the

form, and upload the document here.

Page 2 of 7 pages

Deadline: 5/9/2024 02:00 PM (CT)

2024-062

Bid Attributes

1 RFQ Terms and Conditions

1. REQUEST FOR QUALIFICATION SUBMISSION ADDRESS AND DEADLINE. A completed Request for

Qualification response (“Response”) must be sealed and will be received in the AR Bid Ionwave Portal by the

submission deadline (closing time and date) as stated on the cover page. Responses received after the closing

time and date will be returned to sender unopened. LRCVB is not responsible for lateness or non-delivery of mail,

carrier, etc. to LRCVB, and the time and date recorded in the Purchasing Office shall be the official time of receipt.

If fees, prices, or rates are included in a Response, it will be disqualified and not considered.

2. SIGNATURES: All Responses are required to be signed by an authorized representative of the submitting

person or entity on Attachment I. Responses received unsigned will be disqualified and not considered.

3. ALTERING RESPONSES: Responses cannot be altered, amended or withdrawn after the submission deadline.

4. MODIFICATIONS AND AMENDMENTS: LRCVB shall have the right to modify the specifications prior to the

submission deadline and will endeavor to notify all potential Responders that have received a copy of the

specifications, but failure to notify shall impose no obligation or liability to LRCVB. In order to be notified of any

modifications or amendments, you must immediately notify our purchasing team at purchasing@littlerock.com. You

may also visit our website at http://www.littlerock.com/about/documents to check for updates.

5. WITHDRAWAL OR REJECTION: LRCVB reserves the right to withdraw the Request for Qualifications for any

reason. LRCVB further reserves the right to accept or reject part or all of any Responses received.

6. INCURRING COSTS: LRCVB is not liable for any cost or expenses incurred by the Responder or any other

person or entity in the preparation of their Response (including, without limitation, for attendance at any

conferences or meetings related to this Request for Qualifications.)

7. DISCLOSURE OF RESPONSE CONTENTS: Responses received by LRCVB are not confidential and could be

subject to the Arkansas Freedom of Information Act (FOIA). All material submitted becomes the property of

LRCVB.

8. RESPONSE FORM TO BE USED: The proposals must be submitted in the format specified in the Response

Format section.

9. RELATIONSHIPS: Responder must disclose in its Response any relationship to any LRCVB employee or A&P

Commissioner whether it is ownership, business relationship, family, etc. on Attachment I. LRCVB must have

adequate information from the Response to determine if any potential conflict may exist.

RFQ Terms and Conditions

(Required: Check if applicable)

2 About Us

The Little Rock Convention & Visitors Bureau (LRCVB), governed by the Little Rock Advertising and Promotion

Commission, is the official destination marketing organization (DMO) for the City of Little Rock, charged with

marketing and selling the City as a meeting, sports, and leisure travel destination. LRCVB promotes a strong visitor

economy. Little Rock, the largest city within Pulaski County and the state of Arkansas, represents almost 25% of the

State's total visitor spending.

The LRCVB also manages the Statehouse Convention Center, Robinson Center, various River Market event

facilities, multiple parking garages, and the lighting of the downtown bridges.

LRCVB is funded by the dedicated Advertising and Promotion Lodging and Prepared Food Tax (A&P Tax), which is

collected by LRCVB Staff, facility rental revenue, and a few other ancillary sources.

Page 3 of 7 pages

Deadline: 5/9/2024 02:00 PM (CT)

2024-062

3 Specifications

LRCVB seeks an experienced engineering firm to provide the following services related to the refurbishment of the

Clinton and Junction Bridges in downtown Little Rock.

Scope of Services

LRCVB proposes to use the services of an engineering firm on the bridge lighting project to include, but not limited

to the following:

Preparation of concept designs and renderings as requested

Preparation of construction documents including any/all drawings, specifications and details necessary for

contract purposes

Preparation of construction cost estimates

Assistance, as needed, in the bid process and determining scope of work

Review of construction documents, shop drawings, general contractor or sub-contractor submittals, change

orders, and/or RFIs

Provide construction-monitoring services

Attendance at regularly scheduled owners, engineer, contractors meeting will be required

Attend Little Rock Advertising & Promotion Commission meetings as requested

LRCVB expects a senior level point of contact that will be the primary point of contact and responsible for the

approval and review of services performed for LRCVB. The execution of tasks may be delegated, but LRCVB

expects senior level oversight of most tasks prior to completion. The total construction costs are currently estimated

to be $2.1 million.

All engineers shall hold individual licenses in the State of Arkansas, and all engineering firms shall hold valid

Certificate of Authorization (COA) issued by the Arkansas Board of Professional Engineers and Professional

surveyors throughout the term of the engagement.

The selected firm shall maintain proper records and files, which would revert to LRCVB when the contract is

terminated. The selected firm shall provide its own clerical, professional, and support staff.

Page 4 of 7 pages

Deadline: 5/9/2024 02:00 PM (CT)

2024-062

4 Evaluation and Scoring

Interested individuals or firms shall provide a written proposal that will include a description of the firm as well as a

short biography of all personnel that will have direct involvement on the account and the approach the firm will take

to address the Scope of Services. Once proposals are reviewed, firms will be scored according to the scoring rubric

provided below.

All documents that the firm prepares as a part of this service agreement will be the property of LRCVB and subject

to all open disclosure laws including the Arkansas Freedom of Information ACT (FOIA).

Experience and Qualifications (35%)

The Proposals will show recent, relevant experience of the firm, with relation to the work in the Scope of Services

and on similar contracts. Responder should give specifics to prove successful performance of those services and

the firm's understanding of the requirements. List individuals that will be used on the engagement. This includes

use of sub-contractors, as well, if applicable.

Approach & Process (40%)

Outline the approach that Responder will take with regards to how the Scope of Services will be attained, including

items such as planning , strategizing, and overall implementation will take place. Sample reports, sample graphs,

and other visual documentation, if applicable within the Scope of Services, should be included.

References (25%)

List of three (3) current or recent references of similar work, within the last three (3) years should be included.

Include the name, telephone number, and address of a contact person who may be contacted for verification of all

data submitted. Include service dates as well as a brief summary of the services provided and results achieved.

LRCVB may elect to conduct interviews for all firms scoring over 80% in their evaluation score. If interviews are

conducted, each committee member will rank the interviewees based on their presentations. Previous scoring from

the submitted proposals will not factor into the interview scores. The Responder scoring the highest on the

interviews will be presented to the Little Rock Advertising and Promotion Commission as the selected Responder for

approval.

Once a Responder is selected, LRCVB will meet with the successful Responder to determine the specifics of the

engagement including scope of services, billing rates, budget, etc, and will execute an agreement engaging the

successful Responder. If an agreement cannot be reached with the highest-ranking firm, the Commission will

undergo negotiations with the next highest-ranking firm until an agreement can be reached.

Page 5 of 7 pages

Deadline: 5/9/2024 02:00 PM (CT)

2024-062

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Engineer Services for Bridge Lighting Project

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