FB-24-034: Center for Simulation Innovation Hospital Beds FB-24-034 Center for...

Agency:	University of Arkansas at Little Rock
State:	Arkansas
Type of Government:	State & Local
Category:	65 - Medical, Dental, and Veterinary Equipment and Supplies 71 - Furniture A - Research and development
Posted:	Apr 23, 2024
Due:	Apr 30, 2024
Solicitation No:	FB-24-034
Publication URL:	To access bid details, please log in.

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Procurement Services

University of Arkansas at Little Rock

2801 S. University Ave., Little Rock, AR 72204-1099 | (O)501.916.3144 | (F)501.916.3425

Invitation for Bid (IFB)

Solicitation Number:

Description:

FB-24-034

SOLICITATION INFORMATION

Solicitation Issued:

Center for Simulation Innovation Hospital Beds

April 4, 2024

Bid Opening Date: April 30, 2024

Bid Opening Time: 2:00 PM CST

Per Arkansas Procurement Law and Bid Rules, it is the supplier’s responsibility to submit bids at the designated

location on or before the bid opening date and time. Submissions received after the designated bid opening

date and time may be rejected as untimely. Procurement Services shall return them to the supplier without

review. It is not necessary to return "no bids.”

Delivery

Address:

DELIVERY OF RESPONSE DOCUMENTS

University of Arkansas at Little Rock

Office of Procurement

University Services Building C100

2801 South University

Little Rock, AR 72204

Suppliers are responsible for delivering their bid documents to the University of Arkansas at Little

Rock on or before the scheduled bid opening time. Postage service providers—USPS, UPS, and

FedEx—deliver mail to our offices based on our street address. Supplier assumes all risk for timely

and properly submitted deliveries.

Bid’s Outer

Packaging:

Seal the outer packaging and mark it with the following information.

● Solicitation number

● Date and time of bid opening

● Prospective supplier's name and return address

Improperly marked packages may be opened for identification purposes.

Buyer:

Noel Johnson

UA LITTLE ROCK PROCUREMENT SERVICES CONTACT

Email: njohnson1@ualr.edu

UNIVERSITY OF ARKANSAS AT LITTLE ROCK

INVITATION FOR BID

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Section 1 - General Instructions and Information

Do not respond to items in this section unless specifically and expressly required

1.1. Introduction

The University of Arkansas at Little Rock (UA Little Rock) is soliciting proposals from qualified and

experienced suppliers to provide 18 refurbished hospital beds and 2 hospital grade birthing beds. Each

bed must come with a 1-year warranty and 5-year extended warranty must be offered for each bed.

Mattresses must be included.

The beds will be used to replace worn equipment currently in the School of Nursing’s simulation lab. The UA

Little Rock Center for Simulation Innovation (CSI) is proud to offer nursing students and healthcare

professionals access to one of the most innovative simulation healthcare facilities in the South. Located in

the UA Little Rock Pat Walker Center for Nursing Education, CSI is a 20-bed state-of-the-art simulation

hospital offering clinical learning experiences within a 9,500-square-foot facility. To serve our growing

student enrollment and surrounding communities, CSI typically runs simulations five days a week, eight

hours a day.

1.2. About UA Little Rock

The University of Arkansas at Little Rock is a metropolitan research university that provides access to quality

education through flexible learning and unparalleled internship opportunities. At UA Little Rock, we prepare

our students to be innovators and responsible leaders in their fields. Committed to its mission, UA Little Rock

is a driving force in Little Rock’s thriving cultural community and a significant component of the city and

state’s growing profile as a regional leader in research, technology transfer, economic development, and job

creation.

For more information on the university, please see ualr.edu/about/.

1.3. Type of Contract

A. This IFB shall result in a firm contract purchase.

B. UA Little Rock intends to issue a purchase order to a single supplier or multiple suppliers, whichever

award method is most favorable to the university.

C. By submitting a signed proposal in response to this IFB, the prospective supplier represents and

warrants that it will honor its proposal as being held open as irrevocable after this period.

1.4. Schedule of Events

Event Description

Date

Release of IFB

April 11, 2024

Questions from Bidders Due

April 17, 2024

Questions and Answers Posted*

April 23, 2024

Proposal Opening

April 30, 2024 @ 2:00 PM CST

Evaluation Complete*

May 1, 2024

Intent to Award Posted

May, 2024

UNIVERSITY OF ARKANSAS AT LITTLE ROCK

INVITATION FOR BID

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Issuance of PO*

Table A

*Anticipated Dates.

June/July 2024

1.5. Live Proposal Opening

Use the information below to view the proposal opening online.

Zoom Link:

https://ualr-edu.zoom.us/meeting/register/tZUvc-uppz0rHtZiTBMvfXSqN5R0ibTR-xWA

Dial-In Information: 877 853 5257 US Toll-free

888 475 4499 US Toll-free

1.6. Delivery and Shipping

A. The university requests delivery no later than August 14, 2024. If this delivery schedule cannot be

met, the supplier must state the number of days required to place the commodity in the designated

location.

B. Failure to communicate the delivery time obligates the bidder to complete the delivery by the requested

date.

C. The supplier shall give the university immediate notice of any anticipated delays or delays caused by

force majeure. See our Standard Terms and Conditions for the force majeure clause. Extended delivery

dates may be considered when in the university's best interest

D. All deliveries must be made during normal state work hours, within the agreed-upon number of days

unless otherwise arranged and coordinated with the university, and delivered F.O.B. Destination to:

University of Arkansas at Little Rock

ATTN: Joanna Hall

2801 S. University Ave

Little Rock, AR 72204

E. Loss or damage that occurs during shipping or at any point before the university receives the order is

the supplier’s responsibility. All orders should be properly packaged to prevent damage during shipping.

Damage to goods that is not apparent prior to acceptance will be inspected and reported to the supplier

within thirty (30) days of receipt.

1.7. Clarification of IFB Solicitation

Submit any questions requesting clarification of information contained in this solicitation via email to the

buyer no later than the date and time listed in Table A. Questions will be consolidated and responded to by

the university as deemed appropriate. The university’s consolidated, written response is anticipated to be

posted on the university’s website by the close of business on the date provided in Table A.

A. For each question submitted, the prospective supplier should reference the specific solicitation item

number to which the question refers.

B. Prospective suppliers’ If a prospective supplier’s questions are unclear or non-substantive, the university

may request clarification of a question(s) or decline to answer.

C. Prospective suppliers may contact the buyer with non-substantive questions before the proposal opens.

D. The prospective supplier should notify the buyer of any term, condition, etc., that precludes the

prospective supplier from submitting a compliant, responsive proposal. Prospective suppliers should

UNIVERSITY OF ARKANSAS AT LITTLE ROCK

INVITATION FOR BID

Page 4 of 9

note that it is their responsibility to seek resolution of all such issues, including those relating to the

terms and conditions of the contract, before submitting a proposal.

E. An oral statement by UA Little Rock will not be part of any contract resulting from this solicitation. It may

not reasonably be relied on by any prospective supplier as an aid to interpretation unless it is expressly

adopted in writing by UA Little Rock.

1.8. Response Documents

Do not include any other documents or ancillary information, such as a cover letter or promotional/

marketing information. All responses should be submitted in English.

A. Bid Response Packet

The following are submission requirements and should be submitted in the original bid response

packet.

a. Original signed Bid Signature Page (see Bid Response Packet)

i. An official authorized to bind the prospective supplier(s) to a resultant contract should

sign the Bid Signature Page included in the Bid Response Packet.

ii. The prospective supplier’s signature signifies agreement to and compliance with all

requirements in this IFB. Any exception that conflicts with Terms and Conditions or a

requirement of this solicitation will cause the prospective supplier’s bid to be rejected.

b. One (1) original hard copy of the Official Bid Price Sheet. Pricing should be proposed in US

dollars and cents.

c. Prospective Supplier’s Equal Opportunity Policy, if available

d. Proposed Subcontractors Form, if applicable

e. One (1) flash drive with the following documents in PDF format

i. Bid Signature Page

ii. Official Bid Price Sheet

iii. Prospective Supplier’s Equal Opportunity Policy

iv. Proposed Subcontractors Form

B. Additional Copies of the Bid Response Packet

In addition to the original Bid Response Packet and the Official Bid Price Sheet, the following items should

be submitted:

a. One (1) redacted (marked “REDACTED”) electronic copy of the original Bid Response Packet, on

the flash drive. (See Proprietary Information.)

1.9. Additional Terms and Conditions

A. This solicitation incorporates all of the Solicitation Terms and Conditions located on the UA Little Rock

Procurement Services website here: https://ualr.edu/procurement/bids/.

a. Any special terms and conditions included in this solicitation shall override the Solicitation

Terms and Conditions.

B. Any purchase or contract as a result of this solicitation incorporates all the UA System Procurement

Terms and Conditions as posted here:

https://www.uasys.edu/system-office/finance-and-administration/procurement/.

a. Any special terms and conditions included in this solicitation shall override the UA System

Procurement Terms and Conditions.

UNIVERSITY OF ARKANSAS AT LITTLE ROCK

INVITATION FOR BID

Section 2 - Specifications

Do not respond to items in this section unless specifically and expressly required.

2.1. Items and Specifications

Proposed goods must meet or exceed the specifications listed below for each bed type.

A. Hill-Rom VersaCare Bed w/ Scale, Model P3200 OR Comparable Bed

Specifications

Minimum Requirement

Mattress Included

Bed Style

Headboard/Footboards Included

Latex Free

Max Height (Inches)

Min Height (Inches)

Width (Inches)

Side Rails Included

Sleep Surface

Weight Capacity (pounds)

Yes

Full Electric

Yes

37”

18”

40”

Yes

35” Wide x 86” Long

550 lbs

B. Refurbished Hill-Rom Affinity III Birthing Bed OR Comparable Bed

Specifications

Minimum Requirement

Mattress Included

Yes

Total Length

90"

Length

From Roller Bumpers to Break in Seat Section 61.88"

From Break in Seat Section to End of Bed

28.13"

Maximum Width

Siderails Stored

36"

Siderails Up

39"

Sleep Surface

35” Wide x 78” Long

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This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

Closing Date/Time	Information/Description	Award Letter	Award Status
April 30, 2024 @ 2:00 p.m. CST	FB-24-034: Center for Simulation Innovation Hospital Beds FB-24-034 Center for Simulation Innovation Beds FB-24-034 Response Packet Addenda No. 1

FB-24-034: Center for Simulation Innovation Hospital Beds FB-24-034 Center for Simulation Innovation Beds FB-24-034 Response Packet Addenda No. 1

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