Sports Complex Sidewalk Extension

Agency:	City Of Seaford
State:	Delaware
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities
Posted:	Apr 9, 2024
Due:	May 8, 2024
Publication URL:	To access bid details, please log in.

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INVITATION TO BID

Dear Vendor,

Enclosed you will find a bid package for a Seaford Sports Complex Sidewalk Extension for

the City of Seaford. All pertinent information is contained within.

The bid opening will be held at 2:00 p.m., on Wednesday, May 8th, 2024, inside the Council

Chambers at City Hall, 414 High Street, Seaford, DE.

Should you need clarification on any item, please contact Ms. Katie Hickey, Superintendent

of Parks and Recreation at 302-629-6809.

Thank you for reviewing this information and participating in our bidding process.

Sincerely,

The City of Seaford

Charles Anderson

City Manager

Enclosures

Bid Notice

Sealed bids will be received by the City Manager of the City of Seaford, 414 High Street,

Seaford, DE 19973, until 2:00 p.m., prevailing time on Wednesday, May 8th, 2024, for

“Sports Complex Sidewalk Extension”. All bids will be opened in the City Hall Council

Chambers and read aloud at this time. The City Manager and staff will then evaluate them

for compliance.

The bids may be presented to the Mayor and Council at their regular meeting on May 14th,

2024, at 7:00 p.m., in the City Hall Council Chambers, 414 High Street. They may be

awarded at this time. The Mayor and Council reserve the right to reject any and all bids.

Bids must be submitted in a sealed envelope, addressed ATTN: Charles Anderson, City

Manager, City of Seaford, P.O. Box 1100, Seaford, DE 19973. The outside of the envelope

must be marked “Attn: City Manager, “Sports Complex Sidewalk Extension,” and the bidder’s

name shall be shown thereon. All proposals must be made on the bid form provided in the

specifications. All proposals must conform to the bid documents. Any exceptions will be

evaluated for suitability and acceptance is at the sole discretion of the owner.

The successful bidder shall also secure and maintain, at its own expense, during the

contract term, the types and limits of insurance outlined in the contract documents.

No bids may be withdrawn after the scheduled time from the receipt of bids for a period of

thirty (30) days. The City of Seaford reserves the right to reject any and all bids and to waive

any or all informalities in any bid or bids.

City of Seaford

Charles Anderson

City Manager

INFORMATION FOR BIDDERS

BIDS will be received by the City of Seaford (herein called the “Owner”) at the office of the

City Manager, City Hall, 414 High Street, Seaford, Delaware until 2:00 p.m., prevailing time,

on Wednesday, May 8th, 2024, and then at said location publicly opened and read aloud.

BIDDERS are advised that the bid is for all materials, equipment, manpower and services,

required to furnish and install 1,825 square feet of five (5) foot wide sidewalk with a

handicap ramp at the Seaford Sports Complex as described in this specification.

Each BID must be submitted in a sealed envelope, addressed to the City Manager, City of

Seaford, City Hall, P.O. Box 1100, Seaford, DE 19973. Each sealed envelope containing a

bid must be plainly marked on the outside as “Attn: City Manager – Sports Complex

Sidewalk Extension” and the envelope should bear on the outside the name of the BIDDER

and their address. If forwarded by mail, the sealed envelope containing the BID must be

enclosed in another envelope addressed to the OWNER. Any BID received after that time

and date specified shall not be considered.

All BIDS must be made on the required BID proposal form. All blank spaces for BID prices

must be filled in, in ink, or type written, and the BID form must be fully completed and

executed when submitted. One copy of the BID form is required. BIDS and/or alternate bids

submitted by FAX or e-mail will not be accepted.

The OWNER may waive any informalities or minor defects or reject any and all BIDS. Any BID

may be withdrawn prior to the above scheduled time for the opening of the BIDS or

authorized postponement thereof. No BIDDER may withdraw a BID within thirty (30) days

after the actual date of the opening thereof.

BIDDERS must satisfy themselves of the accuracy of the required work in the BID

documents by a review of the CONTRACT DOCUMENTS. After BIDS have been submitted,

the BIDDER shall not assert that there was a misunderstanding concerning the location, use

of property or conditions outlined in the CONTRACT DOCUMENTS.

Information obtained from an officer, agent or employee of the OWNER or any other person

shall not affect the risks or obligations assumed by the CONTRACTOR or relieve them from

fulfilling any of the conditions of the contract.

The OWNER may make such investigation as they deem necessary to determine the ability

of the BIDDER to provide the necessary materials and/or labor and equipment to carry out

the work and the BIDDER shall furnish to the OWNER all such information for this purpose

as the OWNER may request. The OWNER reserves the right to reject any BID if the evidence

submitted by, or investigations of, such BIDDER fails to satisfy the OWNER that such BIDDER

is properly qualified to carry out the obligations of the Agreement. A conditional or qualified

BID will not be accepted.

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Information for Bidders

The Contractor awarded the bid will commence the work required by the CONTRACT

DOCUMENTS after the NOTICE TO PROCEED and will complete the work in thirty (30)

calendar days, unless the period for execution is extended in writing by the City Manager. No

work will take place on Sundays. The Contractor will be charged liquidated damages in the

amount of $100 per day if the WORK extends past the thirty (30) calendar days or after the

agreed upon extension date.

The contractor shall submit a written certificate with his final payment request that states he

has paid his labor, vendors, suppliers, and subcontractors in full, less applicable retainage,

for the period covered by his previous payment request. The Contractor shall provide the

OWNER proof of release of liens prior to the OWNER issuing the final payment for the

project.

Award may be made to the lowest, responsible BIDDER. The Mayor and Council reserve the

right to reject any and all bids. The bids may be presented to the Mayor and Council at their

regular Meeting on May 14th, 2024, at 7:00 p.m., in City Hall Council Chambers, 414 High

Street, Seaford, DE.

All applicable laws, ordinances and the rules and regulations of all authorities having

jurisdiction over the WORK shall apply to the contract throughout.

Each BIDDER is responsible for reading and being thoroughly familiar with the CONTRACT

DOCUMENTS. The failure of the BIDDER to do any of the foregoing shall in no way relieve any

BIDDER from any obligation respective to their BID.

Detailed Specifications

Sealed bids are being accepted for the proposed Sports Complex sidewalk extension as

outlined herein. All materials and construction methods shall be in accordance with the

most recent State of Delaware Department of Transportation (DelDOT) Standard

Construction Specifications and Details. The completed sidewalk installation must meet all

current ADA (Americans with Disabilities Act) requirements. All other specifications

necessary for the completion of the work and not mentioned herein, shall conform to the

current edition of the International Building Code.

The price bid shall include furnishing all labor and materials and appurtenances necessary

to construct new concrete sidewalks as detailed in the plans and specifications.

General Requirements – Concrete sidewalks shall be installed as required, or as directed, in

accordance with the most recent State of Delaware Department of Transportation (DelDOT)

Standard Construction Specifications and Details and ADA standards. The handicap ramp

must be installed in accordance with the most recent State of Delaware Department of

Transportation (DelDOT) Standard Construction Specifications and Details, as well as the

latest ADA requirements for the application. The ramp shall be provided with masonry

truncated domes cast in place. The existing curb and sidewalk shall be removed (by saw

cutting) and disposed of by the contractor to the extent necessary to install the new

handicapped ramps to the required slopes and grades. A minimum one (1) foot wide patch

is required in the roadway adjacent to the curb that is being removed and replaced when

that portion of the road is not being overlaid with hot mix. The patch shall consist of eight

(8) inches of compacted crusher run followed by two lifts of two (2) inch hot mix. The

existing pavement shall be saw-cut prior to removal. The areas adjacent to the new

handicapped ramps shall be regraded (to prevent water ponding or a tripping hazard) with

clean topsoil and seeded to prevent erosion. All the above work shall be included in the unit

prices bid by the contractor for each handicapped ramp installation.

The Contractor shall provide all temporary utilities for the project. All costs associated with

any required permits and licenses will be the contractor’s responsibility.

Site Work – The Contractor shall provide all necessary site work required to place the new

sidewalks at the specified elevations and locations. All areas adjacent to the sidewalks shall

be backfilled and properly graded to provide positive drainage as required. All sidewalk must

have a 2% cross-slope and the slope from the back of sidewalk should be 6:1 for the first

foot and 4:1 beyond. Areas adjacent to the walks shall be provided with the required slopes

to transition the walks into the existing grades - maximum of 4:1 and 6:1 respectively.

Restoration shall provide a smooth transition from back of sidewalk or driveway construction

to undisturbed areas which shall be free of all localized depressions or abrupt changes in

grade that may trap or otherwise misdirect surface drainage or represent possible damage

to vehicular or pedestrian travel. All disturbed areas shall be seeded and stabilized upon

the completion of construction.

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Sports Complex Sidewalk Extension

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