Street Paving - Spring 2024

Agency:	City Of Seaford
State:	Delaware
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Posted:	Mar 20, 2024
Due:	Apr 18, 2024
Publication URL:	To access bid details, please log in.

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Bid Notice

Sealed bids will be received by the City Manager of the City of Seaford, 414 High Street,

Seaford, DE 19973, until 2:30 p.m., prevailing time on Thursday, April 18, 2024 for “Street

Paving Bids Spring 2024.” All bids will be opened in the City Hall Council Chambers and

read aloud at this time. The City Manager and staff will then evaluate them for compliance.

The bids may be presented to the Mayor and Council at their regular meeting on April 23,

2024 at 7:00 p.m., in the City Hall Council Chambers, 414 High Street. They may be

awarded at this time. The Mayor and Council reserve the right to reject any and all bids.

Bids must be submitted in a sealed envelope, addressed ATTN: Charles Anderson, City

Manager, City of Seaford, P.O. Box 1100, Seaford, DE 19973. The outside of the envelope

must be marked “Attn: City Manager, Street Paving Bids Spring 2024,” and the bidder’s

name shall be shown thereon. All proposals must be made on the bid form provided in the

specifications. All proposals must conform to the bid documents. Faxed or e-mailed bids

will not be accepted. Any exceptions will be evaluated for suitability and acceptance is at

the sole discretion of the owner.

A bid bond must accompany each bid. The bid bond shall be equal to five percent of the

total street improvements bid. The successful bidder must present the City Manager with a

performance bond or bonds in an amount equal to the proposed schedule of work agreed to

by the contract.

The successful bidder shall also secure and maintain, at its own expense, during the

contract term, the types and limits of insurance outlined in the contract documents.

Complete specifications and contract documents will be available at the City of Seaford, 414

High Street, Seaford, Delaware 19973. Copies may be obtained by calling Berley Mears,

Director of Public Works at (302) 629-8307 or Ashley Blalock, City Clerk, at (302) 629-9173

No bids may be withdrawn after the scheduled time from the receipt of bids for a period of

thirty (30) days. The City of Seaford reserves the right to reject any and all bids and to waive

any or all informalities in any bid or bids.

City of Seaford

Charles Anderson

City Manager

INFORMATION FOR BIDDERS

BIDS will be received by the City of Seaford (herein called the “Owner”) at the office of the

City Manager, City Hall, 414 High Street, Seaford, Delaware until 2:30 p.m., prevailing time,

on Thursday, April 18, 2024, and then at said location publicly opened and read aloud.

BIDDERS are advised that the bid is for all materials, equipment, manpower and services,

required for paving and patching various streets within the corporate limits of the City of

Seaford.

Each BID must be submitted in a sealed envelope, addressed to the City Manager, City of

Seaford, City Hall, P.O. Box 1100, Seaford, DE 19973. Each sealed envelope containing a

bid must be plainly marked on the outside as “Attn: City Manager – Street Paving Bids

Spring 2024” and the envelope should bear on the outside the name of the BIDDER and

their address. If forwarded by mail, the sealed envelope containing the BID must be

enclosed in another envelope addressed to the OWNER. Any BID received after that time

and date specified shall not be considered.

All BIDS must be made on the required BID proposal form. All blank spaces for BID prices

must be filled in, in ink, or type written, and the BID form must be fully completed and

executed when submitted. One copy of the BID form is required. BIDS and/or alternate bids

submitted by FAX or e-mail will not be accepted.

The OWNER may waive any informalities or minor defects or reject any and all BIDS. Any BID

may be withdrawn prior to the above scheduled time for the opening of the BIDS or

authorized postponement thereof. No BIDDER may withdraw a BID within thirty (30) days

after the actual date of the opening thereof.

BIDDERS must satisfy themselves of the accuracy of the required work in the BID

documents by a review of the CONTRACT DOCUMENTS. After BIDS have been submitted,

the BIDDER shall not assert that there was a misunderstanding concerning the location, use

of property or conditions outlined in the CONTRACT DOCUMENTS.

Information obtained from an officer, agent or employee of the OWNER or any other person

shall not affect the risks or obligations assumed by the CONTRACTOR or relieve them from

fulfilling any of the conditions of the contract.

The OWNER may make such investigation as they deem necessary to determine the ability

of the BIDDER to provide the necessary materials and/or labor and equipment to carry out

the work and the BIDDER shall furnish to the OWNER all such information for this purpose

as the OWNER may request. The OWNER reserves the right to reject any BID if the evidence

submitted by, or investigations of, such BIDDER fails to satisfy the OWNER that such BIDDER

is properly qualified to carry out the obligations of the Agreement. A conditional or qualified

BID will not be accepted.

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Information for Bidders

Award may be made to the lowest, responsible BIDDER. The Mayor and Council reserve the

right to reject any and all bids. The bids may be presented to the Mayor and Council at their

Regular Meeting on April 23, 2024, at 7:00 p.m., in City Hall Council Chambers, 414 High

Street, Seaford, DE.

All work is to be completed and billed by June 28, 2024. The failure to complete all work,

and/or the failure to bill the City of Seaford for said work by June 28, 2024, will be grounds

to reject any future bids by this contractor.

The Contractor awarded the bid will commence the work required by the CONTRACT

DOCUMENTS after the NOTICE TO PROCEED and will complete the work in sixty-six (66)

calendar days from the projected date or award or April 24, 2024, unless the period for

execution is extended in writing by the City Manager. No work will take place on Sundays.

The Contractor will be charged liquidated damages in the amount of $100 per day if the

WORK extends past the sixty-six (66) calendar days or after the agreed upon extension date.

Every effort will be made by the city to maximize the efficiency of operations with the paving

contractor during this period.

The contractor shall submit a written certificate with each progress payment request (if

applicable) that states he has paid his labor, vendors, suppliers, and subcontractors in full,

less applicable retainage, for the period covered by his previous payment request. The

Contractor shall provide the OWNER proof of release of liens prior to the OWNER issuing the

final payment for the project.

All applicable laws, ordinances and the rules and regulations of all authorities having

jurisdiction over the WORK shall apply to the contract throughout.

Each BIDDER is responsible for reading and being thoroughly familiar with the CONTRACT

DOCUMENTS. The failure of the BIDDER to do any of the foregoing shall in no way relieve

any BIDDER from any obligation respective to their BID.

Detailed Specifications

Sealed bids are being accepted for the proposed street improvements as outlined herein.

The intent is to contract with one firm for paving and patching work on a citywide basis.

Streets detailed in this bid may receive milling, base repairs, patching, overlay, and striping

as part of the intended work.

The prices bid for furnishing hot mix overlay shall include all necessary butt joints, incidental

milling, utility adjustments and any other work necessary to produce a smooth transition

between the new work and all existing locations adjoining the proposed installation. This

shall include the top soiling and seeding of grassed areas adjacent to the new paving edges

to create a smooth transition with a maximum slope of 2:1. In addition the contractor shall

fill and stabilize any existing large depressions (sink holes and ruts) in the grade adjacent to

the paving edge. These areas shall be back filled, top soiled and seeded. The successful

contractor is to perform any required survey work to produce a true line, grade and profile of

the road to be overlaid. The intent is to install the hot mix in a manner that will completely

drain and prevent excessive amounts of standing water during and after rain events.

Material to be used is hot mixed, hot laid, bituminous concrete mix Type C (or equivalent).

The successful bidder shall submit a specification of the material and the source of supply

to the owner for approval with his bid. Bituminous concrete shall be spread by a spreading

and finishing machine. Equipment shall be self-propelled type, approved by the Director of

Public Works and capable of spreading the mixture true to the line, grade, width and crown

specified. This equipment shall also be provided with means for heating the screed

members so that it will prevent the accumulation of asphalt material.

An application of CRS-1 or RS-1 asphalt cement tack coat (or equivalent) shall be applied on

all surfaces before placement of the hot-mix concrete on the roadway.

All other specifications necessary for the completion of the roadwork and not mentioned

herein, shall conform to the State of Delaware Standard Specifications for Road and Bridge

Construction, Section 401, Hot Mix; Hot-Laid Bituminous Concrete Pavement dated July

1985.

Base repairs, if needed, shall consist of excavation of the area directed to a depth of ten

inches below pavement sub-grade. The excavation shall then be refilled with eight inches of

CR-6 type crusher run and two inches of type C hot mix an alternative method is to excavate

down six inches and fill with three lifts of two-inch hot mix for a total of six inches of type C

hot mix (or equivalent), installed with the line and grade of the adjacent pavement. The

area will then receive the scheduled surface course. Actual payment will be based on the

total square footage of base repairs directed and authorized by the Director of Public Works

multiplied by the square foot price listed in the bid form. Wedging as directed and

authorized by the Director of Public Works may be an approved alternative to base repairs

as appropriate.

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DETAILED SPECIFICATIONS

All existing road striping shall be replaced upon completion of pavement replacement.

Permanent pavement striping shall be in accordance with DelDOT STANDARD

SPECIFICATIONS for epoxy resin paint striping.

Crosswalks shall be installed by furnishing and installing preformed retroreflective

thermoplastic pavement marking with a preapplied Federal Specification Type IV glass bead

coating throughout its entire cross sections on the newly applied bituminous asphalt

pavement at the locations and in accordance with the patterns approved by the City of

Seaford. Hot-applied by spray methods are acceptable as well.

The preformed retroreflective markings shall conform to the size and dimensions as shown

in the Federal “Standard Highway Signs” book found at:

http://mutcd.fhwa.dot.gov/SHSe/pavement.pdf as referred to in the Delaware Manual on

Uniform Traffic Control Devices (DE MUTCD), Part 3, Markings. The crosswalk markings are

to be 24” (inches) in width and spaced 24” (inches) apart and they are to be 6’ (feet) in

length. They shall be laid out centered in the middle of the roadway and spaced

appropriately out on both sides. They all shall be done this same way so that they look

uniform throughout the roadway.

The contractor shall provide all necessary labor, materials, equipment, sweeping, grading,

tacking, cutting butt joints, and necessary traffic control. The intent of this bid is to provide

all necessary work for a complete job. Signs, barricades, lights, and other necessary

incidentals to detour traffic shall be furnished and maintained by the contractor at his/her

expense.

The contractor is solely responsible to remove all vegetation from roadway surface and

edges prior to top coat paving.

The contractor is to furnish all labor and materials necessary to raise or lower the elevations

of all existing valve boxes, manhole lids, catch basin grates, and lamp hole cover if needed.

The intent is that all utility obstructions of whatever nature be adjusted by the contractor to

the final line and grade of the finished street. Upon completion of paving operations all

manhole covers, catch basins grates, and water valve box lids shall be free of asphalt and

functional (removable) after the paving is complete. The intent is that all utilities be

adjusted by the contractor to the final line and grade of the finished street.

Included in these specifications, under Street “A”, are requirements for the contractor to

perform patching of potholes, trenches, etc. to be identified by the Owner. The successful

bidder may be required to do various patching of streets throughout the City. This work will

consist of fully saw cutting the existing pavement to the limits directed, removing and

disposal of the debris. The area shall then be excavated to a depth of four inches below

pavement sub-grade. The excavation shall then be refilled with two separate lifts of two-inch

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Street Paving - Spring 2024

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