BCS RFP # 2024-10 STEM Innovation Lab

Agency:	Birmingham City Schools
State:	Alabama
Type of Government:	State & Local
Category:	N - Installation of Equipment
Posted:	Apr 25, 2024
Due:	May 30, 2024
Solicitation No:	BCS RFP # 2024-10
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSAL (RFP)

STEM Innovation Lab

To Prospective Proposers:

RFP #2024-10

Release Date: April 25, 2024

Notice is hereby given that the Birmingham Board of Education (the “Board”) will accept proposals for RFP #2024-10, STEM

Innovation Lab. Sealed proposal must be submitted to the Birmingham Board of Education, Purchasing Department, Room 202,

2015 Park Place North, Birmingham, Alabama 35203, by 2:00 PM CDT on Thursday, May 30, 2024. Proposals are due and will be

opened at this time.

Faxed or emailed proposals are not acceptable. The Request for Proposal document is available on the district’s website at

https://www.bhamcityschools.org/Page/332. For important dates, please refer to 3.5 – RFP Schedule of Events.

Proposer may not withdraw the proposal after the time set for the opening thereof, unless the award of the contract is delayed

for a period exceeding ninety (90) calendar days. The Board reserves the right to reject any or all proposals, and to waive all

formalities in proposing and to award the contract to the lowest responsible Proposer in accordance with applicable law.

It is not the policy of the Board to award contracts on the basis of price alone, quality and suitability to purpose and the needs

of the Board being controlling factors. When applicable, a warranty and maintenance agreement will be considered in

determining the lowest responsible Proposer.

THE BOARD WILL NOT ACCEPT PROPOSALS THAT ARE LATE.

Company:

Address:

City:

State:

Zip Code:

By: Edward McMullen

Edward McMullen, Director of Purchasing

Birmingham City Schools

Telephone:

Fax:

Email:

Typed/Printed Name

Title

Authorized Signature

Date

NO RESPONSE – I hereby submit a “NO RESPONSE” for the following reason(s):

Insufficient time to respond to RFP.

Schedule will not permit us to respond.

We do not offer the product or service requested.

Unable to meet specifications.

Unable to meet insurance requirements.

Remove our company from future correspondence.

Other__________________________________________

Please submit “No Response” via email to: purchasing@bhm.k12.al.us

Birmingham City Schools

STEM Innovation Lab

ENVELOPE LABEL

SEALED PROPOSAL ENCLOSED

(To Be Opened by Purchasing Official Named Below)

Respondent’s Name: ________________________________________________

Primary Contact:

________________________________________________

Respondent’s Address: ________________________________________________

________________________________________________

Respondent’s Email: ________________________________________________

Submit Response To:

Edward McMullen, Director of Purchasing

Birmingham Board of Education

Purchasing Department, Room 202

2015 Park Place North

Birmingham, Alabama 35203

Solicitation No. & Title: RFP #2024-10– STEM Innovation Lab

Solicitation Due Date & Time: Thursday, May 30, 2024, 2:00 PM CDT

The proposal response must be in a sealed envelope (including those hand delivered,

envelopes/boxes by USPS or any other delivery or courier services).

RFP #2024-10

Page 2 of 46

Birmingham City Schools

STEM Innovation Lab

TABLE OF CONTENTS

SECTION

DESCRIPTION

PAGE

Table of Contents

SECTION 1: INTRODUCTION ................................................................................................................. 5

1.1 Purpose ........................................................................................................................................ 5

1.2 District Background..................................................................................................................... 5

SECTION 2: SCOPE OF SERVICES/SPECIFICATIONS ........................................................................ 6

SECTION 3: INSTRUCTIONS TO PROPOSERS ..................................................................................... 7

3.1 Minimum Eligibility Requirements ............................................................................................. 7

3.2 State of Alabama Immigration Law (Act 2011-535)................................................................... 8

3.3 Contract Term.............................................................................................................................. 9

3.4 Additional Purchases ................................................................................................................. 10

3.5 RFP Schedule of Events ............................................................................................................ 10

3.6 Proposer Inquiries...................................................................................................................... 10

3.7 Representatives.......................................................................................................................... 11

3.8 Addenda..................................................................................................................................... 11

3.9 Proposal Due Date ..................................................................................................................... 11

3.10 Prime Proposer .......................................................................................................................... 12

3.11 Proposal Opening Date .............................................................................................................. 12

3.12 Proposal Preparation.................................................................................................................. 12

3.13 Proposal Submittal Items........................................................................................................... 12

3.15 Evaluation.................................................................................................................................. 16

3.16 Award ........................................................................................................................................ 17

3.17 Additional Information .............................................................................................................. 18

3.18 Withdrawal of Proposal ............................................................................................................. 18

3.19 Late Proposal ............................................................................................................................. 18

3.20 Rejection of Proposal................................................................................................................. 18

3.21 Acceptance of Proposal ............................................................................................................. 19

3.22 Protests ...................................................................................................................................... 19

3.23 Disputes and Appeals ................................................................................................................ 19

3.24 Cost of Preparation, Submitting Proposal/Oral Presentation..................................................... 19

SECTION 4: TERMS AND CONDITIONS ............................................................................................. 20

4.1 Proposal Validity Period............................................................................................................ 20

4.2 Disposition of Proposal ............................................................................................................. 20

4.3 Bid Security ............................................................................................................................... 20

4.4 Insurance Requirements ............................................................................................................ 20

4.5 Orders ........................................................................................................................................ 20

RFP #2024-10

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Birmingham City Schools

STEM Innovation Lab

4.6 Purchase Orders......................................................................................................................... 20

4.7 Invoicing and Payment .............................................................................................................. 20

4.8 Gratuities ................................................................................................................................... 21

4.9 School District Regulations ....................................................................................................... 21

4.10 Identification.............................................................................................................................. 21

4.11 Cancellation/Termination .......................................................................................................... 22

4.12 Non-Discrimination ................................................................................................................... 22

4.13 Confidential and Proprietary ..................................................................................................... 22

4.14 Permits and Licenses ................................................................................................................. 23

4.15 Independent Contractor ............................................................................................................. 23

4.16 Subcontractors ........................................................................................................................... 23

4.17 Delegation, Subcontracts and Assignment ................................................................................ 23

4.18 Procurement Rules..................................................................................................................... 23

4.19 Force Majeure............................................................................................................................ 23

4.20 Governing Laws, Ordinances and Regulations ......................................................................... 23

4.21 Defense and Indemnification..................................................................................................... 24

4.22 Public Disclosure....................................................................................................................... 24

4.23 Pending Legal Actions............................................................................................................... 24

4.24 Warranty of Price ...................................................................................................................... 24

4.25 Right to Purchase Elsewhere ..................................................................................................... 24

EXHIBITS .................................................................................................................................................. 25

EXHIBIT 1 District Calendar ................................................................................................................. 25

EXHIBIT 2 Schools ............................................................................................................................... 26

EXHIBIT 3 Student Enrollment By Grade Level .................................................................................. 26

ATTACHMENT C - Addenda Acknowledgement................................................................................. 36

ATTACHMENT D - References ............................................................................................................ 37

ATTACHMENT E - Certification Regarding Debarment...................................................................... 38

ATTACHMENT F - Alabama Child Protection Act of 1999, Chapter 22A .......................................... 39

ATTACHMENT G - BCS Minority Participation Program ................................................................... 40

ATTACHMENT H - Minority Participation Form................................................................................. 41

ATTACHMENT I - State of Alabama Immigration Law Certification of Compliance ......................... 42

ATTACHMENT J - Drug-Free Workplace Certification ....................................................................... 43

ATTACHMENT K - Proposal Certification........................................................................................... 44

ATTACHMENT L - Non-Collusion Certification ................................................................................. 45

ATTACHMENT M - Disclosure Statement ........................................................................................... 46

RFP #2024-10

Page 4 of 46

Birmingham City Schools

STEM Innovation Lab

SECTION 1: INTRODUCTION

1.1 Purpose

The Birmingham Board of Education (the "Board") is inviting proposals from qualified firms or individuals to

design, develop, and implement a state-of-the-art STEM Innovation Lab. This lab will serve as a dynamic

learning environment aimed at fostering creativity, critical thinking, collaboration, and innovation among

students in grades K - 8.

The objective of this Request for Proposals (RFP) is to seek proposals from established and respected

organizations. These proposals should aim to create a flexible and adaptable space that promotes hands-on

exploration and experimentation in STEM (Science, Technology, Engineering, and Mathematics) disciplines.

• Provide access to cutting-edge technology, tools, and resources to support inquiry-based learning

and problem-solving.

• Facilitate interdisciplinary collaboration and project-based learning experiences.

• Cultivate a culture of innovation and entrepreneurship among students.

1.2 District Background

The Birmingham City School District is located in the heart of the Birmingham/Metropolitan area in the center of

a large, diverse, and culturally mixed community filled with a long rich history. In the business of educating

children since 1874, our system is comprised of 43 schools that service the 99 neighborhoods located within the

city where the education of over 20,000 students is our top priority.

The mission of Birmingham City Schools is to guide all students to achieve excellence in a safe, secure, and

nurturing environment. The vision is that BCS will be a recognized leader in public education, meeting the needs

of a diverse student population prepared to succeed in a global society.

For more information, please visit the district’s website at www.bhamcityschools.org.

RFP #2024-10

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BCS RFP # 2024-10 STEM Innovation Lab

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